Tips and Best Practices for Managing your Cloud Storage

• Better security by reducing data breaches and minimizing the number of files that contain sensitive information
• Freeing up your storage so that you don't have a bunch of old, unnecessary files taking up space
• Decluttering your storage so it's easier to find files
• Makes transitions easier if you leave the university (graduate, new job, etc.)

• Look through your files on your UMBC Drive and look at the last time that file was accessed. If the file was last accessed over a year ago, consider deleting it. If you believe that you may need the file at some point down the line, consider transferring it to a flash drive or somewhere not on UMBC cloud services while considering the sensitivity of the data and protecting it appropriately.
• If you want to hold onto work from previous semesters, consider consolidating them into a compressed folder and downloading them to your hard drive or an external drive.

• Your UMBC Google Drive and other cloud storage options provided by the university should be prioritized for storing UMBC files.

• After deleting any files, clear out your trash bin so that storage space is freed up on your drive

4. Create a folder structure or naming convention for files

• Having your files organized in a consistent system of folders and names that you understand can make your life easier in the long run. When it comes to finding files and when you may need to delete those files later
• Consider asking Google Gemini for help creating a folder structure

• Organize your files once you create or download them. Making this a habit will make it so you don't have to worry about a backlog of unsorted files later

• UMBC Cloud Storage Quotas & Changes 

• Organize your files in Google Drive

• Google Drive Help